Academic Affairs

History of the Academic Affairs Registry

The Academic Affairs Registry, established in 2011, is the central focus for academic administration at the Ghana Institute of Journalism and is responsible for delivering a proactive, professional and quality service in support of the Institute’s mission, vision and core values. There are three central units within the Registry under the direction of a Deputy Registrar, and the critical functions of the Units include the following:

• Teaching/Examination & Institutional Affiliation Unit

The Unit is responsible for the teaching and examination, scheduling of time-tabling, providing logistics for examinations, results audit, coordinating and managing institutional affiliation matters. The Unit also liaises with Departments and Faculties to plan and allocate lecture rooms and examination centres as well as handle all logistical issues relating to all examinations like mature applicants selection, mid-semester, re-sit and end-of-Semester Examinations.

• Admissions Unit

The Unit coordinates and processes prospective applicants applications for admission into the academic programmes run by the Institute, engages in student recruitment and outreach activities to prospective students. It also coordinates registration, orientation, matriculating students and issuing of identification cards for both students and staff.

• Students Records Management Information System Unit

The Unit acts as the definitive record keeper of student information and academic records.

Academic Affairs Unit is responsible for implementing the academic policies of the Institute – admissions, accreditation, examinations, student records and graduation. Functions of the Unit include but not limited to;

• Preparing student admission and registration materials and maintenance of both soft and hard copies of these materials.
• Processing student applications for admissions.
• Registering students.
• Production of staff and students’ ID cards.
• Managing Matriculation.
• Managing registration and examination records of students.
• Preparing Academic Calendar, Teaching and Examination Scheduling/Time-Tabling.
• Management of lecture Halls and examination centres.
• Organising the Institute’s examinations.
• Preparing transcripts and testimonials.
• Verifying and authenticating certificates and other academic credentials issued by the Institute.
• Coordinating the presentation of prizes and other Academic Awards.
• Organising Congregation in collaboration with the Congregation Planning Committee and dealing with related matters.
• Liaising with Quality Assurance to prepare Institutes’ Basic Statistics for NCTE and Rector’s Annual Report.
• Management of Student Records and Management Information Systems (SRMIS).
• Management of a vibrant webpage for the Unit.

Mission

The Unit is guided by the main mission of the Institute to remain a highly professional Administrative support unit for Academic Faculty and to serve the needs of students, industry and society.

Vision

The Unit envisages to be an efficient and effective teaching and learning hub for the provision of excellent Administrative guidance to both internal and external stakeholders.

Core Values of the Unit

In line with the core values of the Institute, the Academic Affairs Unit’s core values stem from the following fundamental beliefs:

• Creating Excellent Teaching and Learning Environment for both Faculty and Students
• Accountability and Integrity
• Innovation
• Providing Efficient Service to both Internal and External Stakeholders

Location: 
Dzorwulu Campus
No. 6 Adamafio Link
Dzorwulu, Accra

P:+233-302-228336
M: +233-26-950-1772
E: academics@gij.edu.gh